|
TIPS FOR NEW USERS - WP7
& WP8
|
| QUESTION/PROBLEM |
DETAILS/ANSWER |
The right mouse button
is your friend! |
Click the right mouse button anywhere in your document,
and you will get a menu containing context-sensivitive choices; for
example, if you are in a table, the right-mouse button will offer common
table functions such as Table Format & Quicik Sum |
Document Properties/
Info/Word Count
|
Again, the right mouse button in any blank part of a
document will offer you a chance to set/view document "properties" including
entering info about the composition, checking word/line/para counts, etc. |
| Shortcuts for selecting (blocking) text |
Double-click on a word to select it
Triple-click on any part of a sentence to select the whole
sentence
Quadruple-click on any part of a paragraph to select the
whole paragraph |
| Shortcuts for moving text |
Click & hold the left mouse button at the end of
the text to be moved; move the mouse to the beginning of the text to be
moved. All the text should now be visibly "selected". Click & hold
the left mouse button somewhere within the selected text. Use the mouse
to "drag" the text to its new location, then release the mouse button. |
| Shortcuts for navigating the document |
With most keyboard selections, Home-Home-Home Up/Down
arrow to get to the absolute beginning or end of a document
Go down one full screen (not page!) using the turned-corner-page
icon at the bottom of the right scrollbar
Edit/Goto ... to get to a specific page, table location,
or common points in documents (end, beginning, etc.) |
Need more table rows /
how many rows needed ? |
With most tables, if you need to add rows at the end,
just go to the last cell and hit <TAB> and a new row will be inserted.
Shortcut to add a row within tables : Adding within
the table : position the cursor at the row that would be above the one
you want to add, and create a new row with Alt-Insert
Shortcut to delete a row within tables : with
your text cursor anywhere in the row, use Alt-Delete to remove a row |
Why do documents I've finished re-appear when I
start WordPerfect ? |
WP can automatically save the latest edited state of
any documents that are open on the screen when you exit the program, and
will even return to the last point you were at when editing. If you
use this feature, you need to specifically "close" the documents when you
are done with them, or they will re-open the next time you start the program
... but you are much less likely to lose your work by exiting without saving.
To turn on these features, check (un-check to turn off)
: Tools, Settings, Environment ...
Set QuickMark on Save brings you back to the same point
your cursor was at when you exited the document |
Shortcut to change the order
of rows or columns in a table
|
Highlight (select) the entire row or column with the
mouse ... you can "drag" it to a new location to change the order.
Details:
Go to the bottom of the column to be moved, and place
the mouse in that cell so that a larger arrow pointing directly up or left
appears. Click & hold the left mouse button so that the entire cell
is now visibly selected. Move the mouse up to the top of the column &
release the mouse; now the entire column should show as selected. Now click
& hold within the first cell of the column, and "drag" the column to
the left or right to change the order of the columns. |
| Add (total) a column of numbers |
Use tables to create the numeric columns; then point
with the mouse to the last cell of the column you want to total, right
click, and choose QuickSum. |
| Keep inserted graphics from moving around when
you edit a document |
Right-click on the graphic, and choose "Character" anchor;
the default "paragraph" anchor can cause the graphic to bump to a different
location if it can't fit on the same page with the associated paragraph.
Sometimes it also helps to make the character-anchored graphic full page
width, and/or to turn on "centering" just for the graphic. If you want
to keep the graphic at a specific spot on the page, however, regardless
of text added/deleted, use "Page" anchoring. |
Handy additions to the toolbar |
To change the items showing on your toolbar, and create
a customized toolbar that works best for you, right-click anywhere in the
toolbar and choose Preferences. Now copy the toolbar to a new name (since
you should not edit the standard toolbars.) Highlight the new toolbar name,
and click on Edit [note that in the future, you can just right-click on
the customized toolbar and directly choose Edit]. Here are some items we
recommend adding, with the group they are in shown in parens :
- Save Copy to A (File): saves a copy of the file
you are working on, to the floppy drive, without changing the name or location
of the file you are working on as would occur with a "save as..."
- Close without saving (File) : the only one-step
way to close a file, especially one that was originally in a different
format, without saving your changes
- Print Page(File) : Prints just the current page,
with one click
- Keystroke shortcut list (Help) : shows a quick
list of the shortcut keys standard to the program
- Line Spacing (Format) : Adjusts the spacing between
lines quickly
- Undelete (Edit): A neglected feature that lets
you quickly replace text you removed, without going back through the "undo/redo
history" of other changes to the file
- Close (File): Self-explanatory, same as the menu
selection
- Page/Zoom Full & Zoom Display (View) : quick
ways to change what you are seeing on-screen in a click or two. Page/Zoom
Full toggles between your current view & a full-page view each time
you click it. Zoom Display lets you quickly pick a new zoom setting.
- Abbreviations (Tools): quick way to add a new
abbreviation
- Date Text or Date Code (Insert): pick the one
you use all the time!
- Font Attributes (Format) : quickly apply font
changes including small caps, sizes, double underline, etc. We use this
and remove the bold/italic/underline separate buttons, but suggest you
also use the keystrokes for those 3, to save yourself the bother of switching
from keyboard to mouse & back. |
| Emergency copy of customization in toolbars, keyboards,
menus |
Save a copy of your default and additonal templates,
to save any customized toolbars, keyboard assignments, and menus. To find
out where your templates are, use Tools/Settings (or Edit/Preferences in
WP7), Files Locations, Templates, and make a note of the filename &
location of the Default tempate. Copy this file to a safe location (at
least two floppy disks, or your tape/CD backup device) so you can easily
restore your customized items if you ever have to set up WP again. |
| Change the font used on envelopes |
Format, Envelope, then click the Font button for the
addressee and/or return address, and make your selection. This change will
only "stick" for future sessions if you print an envelope after making
the change. |
| Using existing file to create a new document |
Since it's too easy to open an existing file (to use
as a basis for creating a new document) and then accidentally save the
new file over the old one, get in the habit of using "Open As Copy" so
that you can't accidentally over-write the old file. One common reason
users accidentally over-write the old file with the new one is that they
have "save workspace on exit" turned on, then close WP without explicitly
renaming (using Save As ...) the new file, so the original is unintentionally
over-written. Using "Open As Copy" will force WP to ask you if you want
to save the edited file, and what new name you want to use for it. |
| Make comments more visible |
Work in Draft view, where the comment will visibly stretch
in a box across the page instead of being a small icon in the margin. Note,
to read comments in Page view, click on the comment icon in the margin |
| Listing of keyboard shortcut help |
Turn on the display of keyboard shortcuts with Tools/Settings
(Edit/Preferences in WP7), Display, and checkmark "Show Shortcut keys in
menus".
Get common shortcut-key help using Help/Keystrokes, which
is also available for adding to the toolbar as a button (see Toolbar Editing
above) |
